Office Assistant (m/w/d) - Part-Time, Fixed-Term (Temporary Replacement)

Job Function: Part-Time, Fixed-Term (Temporary Replacement)

Working hours: 20 hours per week

Contract duration: 6 months

Workplace: Madrid office / On-site

Who we are​

​msg global solutions is a systems integrator, software development partner, and managed services provider focused on SAP solutions for multiple industries. Our services include strategies for accounting, finance, regulatory reporting, performance management, sustainability, customer experience, and IoT. Operating from offices across the globe and growing, we help clients achieve operational efficiency and improve decision-making capabilities. With deep industry knowledge, technical expertise, and a diverse range of perspectives, our people spark change and create innovative solutions to complex operational issues. Our goal is to create long-lasting client relationships built on trust and dependability.

msg global solutions is part of msg, an independent, international group of companies with more than 10,000 employees around the world.

What you will do

As a Part-Time Office Assistant based in our Madrid office, you will join us on a temporary basis to support our team during a period of employee absence. You will help ensure the smooth day-to-day running of the Madrid office while providing administrative support for our operations in Spain and Portugal.

Your responsibilities will include:

• Maintain and coordinate office supplies, stationery and equipment for the Madrid office.
• Support purchase orders and administrative processes for Spain and Portugal.
• Coordinate with suppliers and external service providers in both countries.
• Help ensure that the Madrid office is well organized and provides a welcoming working environment.
• Propose and support practical initiatives to improve everyday office life.
• Perform general administrative tasks, including maintaining documentation, files and records.
• Assist with the preparation and organization of internal meetings, events and company activities.
• Support the Finance & Administration team with documentation and administrative tasks related to Spain and Portugal.
• Provide administrative support related to business travel, including flights and accommodation, when required.
• Support the Country Manager and Local HR team with day-to-day administrative activities, documentation, coordination, and organizational tasks across Spain and Portugal.
• Support other general administrative and office-related activities according to business needs.

What we are looking for

• Previous experience in office administration, administrative support or a similar role is an advantage.
• Good command of Spanish and English.
• Portuguese language skills are considered a plus.
• Good knowledge of Microsoft Office, particularly Word, Excel and PowerPoint.
• Strong organizational skills and attention to detail.
• Reliable and responsible, with the ability to manage priorities and deadlines.
• Proactive, flexible and hands-on approach.
• Positive attitude and strong communication and interpersonal skills.
• Ability to work independently while collaborating effectively in an international environment.
• Comfortable supporting administrative activities across Spain and Portugal.
• Availability to work part-time from our Madrid office.
• Availability for the defined duration of the fixed-term contract..

What we offer

• A part-time position with a defined contract duration.
• An international and multicultural working environment.
• A collaborative and supportive team.
• Exposure to different business functions and an international organization.
• The opportunity to gain practical experience in office administration and business support.
• A Team in which the core values are collaboration, thought leadership and entrepreneurship